Environmental Education COI Administrative Coordinator & Office Manager
(Contract Position & temporary position with an opportunity for a permanent position)
The Puyallup Watershed Initiative (PWI) is a 10-year commitment funded by The Russell Family Foundation (TRFF) to work with people in the Puyallup River Watershed to support the capacity and leadership development of individuals and groups who envision a healthier watershed.
PWI supports people and organizations to work together in Communities of Interest to identify environmental and social challenges affecting their community, decide how best to tackle them, and then do so.
Both positions are described below, please scroll down to see the Office Manager position description.
The Environmental Education Community of Interest Administrative Coordinator
(EECOI) is a broad, inclusive partnership of organizations and individuals focused on addressing issues around environmental education with a desire to work to provide access for community members of all ages to discover, connect, and contribute to their place in the Watershed.
It is expected that the candidate for Coordinator will agree to a commitment to the vision and goals the Puyallup Watershed Initiative and EECOI.
The Environmental Education Community of Interest (EECOI) Coordinator will support the EECOI and the Manager to help forward the Environmental Education Work Plan. The Administrative Coordinator will:
1. Provide support to the EECOI
• Support administrative and logistical needs
• Organize meeting logistics such as reservation of meeting venues, maintenance of sign-in sheets, arrangement of supplies and food
• Record and distribute meeting minutes
• Set up and staff meetings and events, as needed
• Maintain current contact information for EECOI members
• Support the creation of required progress and financial reports
2. Manage Internal and External Communications
• Coordinate and contribute website content and social media posts.
• Assist with communications among steering committee, sub-strategy groups and the EECOI members.
• Send meeting reminders and communicate information about meeting times, locations, agendas and notes
• Field requests and direct to appropriate activity leads or strategy groups
3. Provide support to the Manager
• Meet regularly with the Manager
• Assist with facilitation of COI meetings as necessary
• Provide other support, as needed
4. Other duties as assigned
● Experience working with diverse communities.
● Ability to handle multiple tasks, prioritize job assignments, and independently meet required deadlines.
● Experience working with limited supervision
● Capacity to work in fast-paced, flexible work environment
● Strong communication skills both orally (including active listening) and in writing
● Advanced organizational skills
● Ability to provide own transportation
● Ability to work flexible hours
● Excellent note taking, editing, and proofreading skills
● Experience with use of the following Microsoft software: Word, Excel,
Publisher, Power Point and/or other publishing software
● Experience working with Google Docs or other online sharing platforms
● Facilitation skills
● Knowledge of the Puyallup River Watershed, organizations active in community issues in the watershed, knowledge of emerging concerns in the watershed
● Most of the work is conducted in a home office environment and via phone and video calls, but interactions in other workplaces are periodically necessary, including local and regional travel.
● Must provide own computer and phone.
● Ability to travel and access various types of buildings
● Speech, visual, and hearing abilities that are sufficient to read and view written materials and effectively communicate and interact with COI members and the public-in person, over the telephone, and on the computer.
Approximately $1,485 per month for 10-20 hours per week
There are no benefits associated with this position.
Please send the following to email@example.com
● Cover letter including your interest in the position
● Resume highlighting relevant education, experience, knowledge, skills and abilities
(maximum 2 pages)
● Three job related or academic references with contact information
Applications accepted until June 7, 2017.
Applications will be considered until filled.
The EECOI is an equal opportunity employer committed to affirmative action and accessibility. We are an inclusive organization. People of color, women, people with disabilities, and LGBTQ candidates are encouraged to apply. If you need any accommodations to participate in the application process please let us know.
This job description is not an employment agreement or contract. The statements contained herein should not be considered an all-inclusive listing of work requirements. The EECOI has the exclusive right to alter this job description without notice.
The Environmental Education Community of Interest (EECOI) Coordinator will support the EECOI and the Manager to help forward the Environmental Education Work Plan.
The Administrative Coordinator will:
1. Provide support to the COI
Support administrative and logistical needs.
Organizes and coordinates administrative support and office operations and procedures such as documentation policies and record management to include systematic retention, protection, retrieval, transfer and disposal of records; evaluates procedures and revises as necessary; devises new forms to improve efficiency.
Creates and maintains tracking systems involving complex and confidential information for the PWI.
Prioritizes workload to meet deadlines.
Performs other related duties as required.
Knowledge and Skills:
• Proven experience as an Office manager, Front office manager or Administrative assistant.
• Strong skills participating in a team‐oriented environment.
• Ability to organize and manage multiple priorities and projects.
• Strong computer skills (Competent in Microsoft Office Suite) and the ability to adapt to new technology.
• Excellent attention to detail and follow‐through, including proofreading and editing.
• Ability to demonstrate flexibility with changing priorities.
• Ability to handle confidential information in a professional manner.
• Strong oral and written communication skills.
• Ability to perform basic mathematical computations.
• Ability to work alone and sometimes under pressure.
• Understanding of issues related to equity, diversity and inclusion and skills in working collaboratively with people from a wide range of backgrounds.
The Russell Family Foundation offers a competitive compensation and benefit package to Associates
including medical, vision and dental insurance, life insurance, generous paid time off, 401k retirement
savings plan, and tuition assistance.
We support workforce diversity and are an Equal Opportunity Employer.
How to Apply
To apply please send your cover letter and resume to: firstname.lastname@example.org.